1. Purpose

This policy defines Pyrrhic Press’s commitment to the preservation of digital content and resources published on www.pyrrhicpress.org. The aim is to ensure long-term access, integrity, and usability of digital publications, thereby safeguarding the intellectual, scholarly, and creative outputs of Pyrrhic Press for future generations.

2. Scope

This policy applies to all digital materials hosted on the Pyrrhic Press website, including but not limited to:

• Articles and research papers
• Blog posts
• Multimedia (audio, video, and images)
• Data sets and supplementary files
• Metadata and other related resources

3. Objectives

Pyrrhic Press aims to achieve the following through this policy:

1. Preserve digital content over time, irrespective of technological changes.
2. Protect materials from data loss, unauthorized modification, or technological obsolescence.
3. Maintain the academic, literary, and intellectual integrity of Pyrrhic Press’s publications.
4. Ensure continued access to all digital content and its historical versions.

4. Preservation Strategies

4.1. Data Backup and Storage

• Regular Backups: Digital assets will be backed up regularly, with at least two copies stored in geographically separated locations.
• Secure Storage: Content will be stored using reliable and monitored storage solutions to ensure both short- and long-term accessibility.

4.2. File Format Standards

• Preferred Formats: Digital content will be preserved in durable, widely-recognized formats (e.g., PDF, XML, TXT, TIFF) to avoid obsolescence.
• Metadata: Each digital file will be accompanied by complete and accurate metadata to ensure effective long-term discovery and use.

4.3. Version Control

• Revisions Management: A version control system will document all changes to content, ensuring that historical versions remain accessible and traceable.
• Repository System: The Repository Information Management System (RIMS) will be used to manage and track changes to content, supporting easy retrieval of prior versions.

4.4. Integrity Checks

• File Integrity Audits: Regular checksum procedures will be implemented to verify the integrity of stored content, ensuring that files remain uncorrupted over time.
• Audit Logs: All user interactions (access, edits, deletions) with digital content will be recorded to ensure a comprehensive history of modifications is maintained.

4.5. Data Migration

• Format Migration: As technologies and file formats evolve, Pyrrhic Press will migrate content to new formats while preserving the integrity of the original material.
• Platform Compatibility: When Pyrrhic Press upgrades its platform, digital content will be migrated without data loss or disruption in accessibility.

4.6. Access and Usability

• Open Access: Pyrrhic Press prioritizes open access to its content, ensuring that it is available for research, education, and public use without undue restrictions.
• User Rights: All content will be handled in compliance with intellectual property laws, balancing open access with rights management and ethical considerations.

5. Roles and Responsibilities

• Content Creators: Authors and contributors are responsible for ensuring that high-quality, complete digital files and metadata are submitted.
• Digital Preservation Team: A designated team will oversee all preservation activities, including backups, integrity checks, and file migrations.
• Technical Support: The Pyrrhic Press technical support team will manage the infrastructure that supports secure storage and reliable access to digital content.

6. Review and Revision

This policy will be reviewed annually to incorporate changes in preservation technology, best practices, and the evolving needs of Pyrrhic Press. Any necessary revisions will be documented and implemented promptly to maintain the highest standards of digital preservation.